Statement of Work Template for Recruitment Businesses (UK 2025)
Last updated: February 2025
Why Recruitment Businesses Need a Statement of Work
Recruitment statements of work define specific hiring campaigns or retained search assignments including the role specification, search methodology, candidate presentation format, and timeline commitments. These are particularly important for retained searches where the client pays upfront and expects a structured, accountable process. The SOW should specify the number of candidates to be presented, the assessment methodology, and the recruiter's obligations if initial candidates are not suitable.
Key Clauses for Recruitment
- Role specification and ideal candidate profile
- Search methodology and sourcing channels
- Candidate shortlist size and presentation format
- Timeline with defined milestones and progress reporting
Common Mistakes
- Not defining the minimum number of qualified candidates to be presented at each stage
- Failing to specify what happens if the search does not produce suitable candidates within the agreed timeline
Template Sections
- Role specification and candidate profile
- Search methodology and sourcing strategy
- Milestone timeline and progress reporting schedule
FAQ
How many candidates should a retained recruitment SOW commit to presenting?
Typically a retained search SOW should commit to presenting a longlist of 8-12 candidates and a shortlist of 3-5 for interview. Define what qualified means by reference to the agreed role specification, and include a provision for extending the search or adjusting the specification if the initial pool does not yield sufficient quality candidates.
What milestones should a retained recruitment SOW include?
Structure the search in defined phases: briefing and specification agreement at week 1, market mapping and initial approach at weeks 2-3, longlist presentation at week 4, shortlist presentation and interviews at weeks 5-6, and offer management at weeks 7-8. Include progress reporting at each milestone and the right to review the search strategy if milestones are not met.
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Get Started FreeThis is guidance for UK businesses, not legal advice. Templates are illustrative. Consult a solicitor for complex matters.
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