Bookkeeping software for Austria: bank feeds, receipts and euro accounts
Finn keeps a double-entry ledger in euros. You import bank and card statements as CSV or PDF, and Finn reads whatever layout your bank uses, so there is no per-bank setup to maintain. Each transaction is categorised using the context of your business, your open invoices and your earlier activity. You only see the items Finn is unsure about.
Receipts do not need a special app. Forward them by email, or send a photo through WhatsApp, Telegram or Slack, and Finn extracts the supplier, date, amount and Umsatzsteuer, then links the document to the matching bank transaction. Stripe, Wise, Mercury and Revolut can also be connected where you use them. Foreign currency amounts are converted and recorded against the euro ledger.
15 OctThe Lohnsteuer for September lands on 15 Oct. Finn puts it on your calendar and reminds you ahead of it.
Umsatzsteuervoranmeldung (UVA) software: 20%, 13% and 10% VAT and filing dates
Austrian Umsatzsteuer (USt) is 20% standard. A 10% rate applies to food, residential rent, books and passenger transport. A 13% rate applies to cultural events, domestic flights and a few other supplies. Exports and intra-EU supplies are 0%-rated. Finn tracks VAT on every sale and purchase and prepares the figures for each advance return.
The UVA is monthly if prior-year turnover exceeded €100,000 and quarterly otherwise. It is due on the 15th of the second following month, so quarterly filers report on 15 May, 15 August, 15 November and 15 February. An annual VAT return is filed in addition. You file through FinanzOnline, and Finn does not submit the return for you. It gives you the figures and the date.
The UID-Nummer is your VAT ID for EU trade, in the format ATU plus eight characters, and it is distinct from the Steuernummer your Finanzamt uses. Finn stores both against your company, validates EU counterparties through VIES, and flags reverse-charge items so they are declared correctly in the return and nothing is missed.
Körperschaftsteuer (KöSt) software: 23% corporate tax and minimum tax
Corporate tax, Körperschaftsteuer or KöSt, is a flat 23% on the profit of a GmbH, FlexKapG or AG. It was reduced from 25% through 24% to 23% by 2024. A minimum corporate tax applies even at a loss: €500 a year for a GmbH or FlexKapG, which is €125 a quarter, and €3,500 a year for an AG. The minimum is creditable against future KöSt.
Income and corporate tax returns are due by 30 June of the following year through FinanzOnline, or 30 April on paper. Filing through a registered tax adviser under the Quotenregelung extends this automatically, usually into the following year. The Investitionsfreibetrag gives a 10% extra deduction on qualifying assets, 15% for green ones, temporarily doubled to 20% and 22% from November 2025 to the end of 2026. Finn prepares the figures and reminds you of each date.
Lohnnebenkosten payroll: Sozialversicherung, DB, DZ and Kommunalsteuer
Social insurance under the ASVG totals about 39.05% of gross salary, split about 18.07% employee and 20.98% employer, and it covers health, pension, unemployment and accident. Contributions apply up to the Höchstbeitragsgrundlage, €6,450 a month for 2025. A higher ceiling of €12,900 applies to special payments such as the 13th and 14th salary.
On top, employers pay the DB, the Dienstgeberbeitrag to the Family Burdens Fund, at 3.7%, the DZ chamber levy at 0.31% to 0.40% depending on the Bundesland, and Kommunalsteuer, the municipal tax, at 3%. Lohnsteuer (wage tax) is withheld and remitted monthly by the 15th. Finn records payroll in your books and prepares the figures, while running the payroll and filing stays with you or your payroll provider.
Firmenbuch and the Jahresabschluss: GmbH, FlexCo and annual accounts
A GmbH needs €10,000 of share capital, cut from €35,000 on 1 January 2024, of which at least €5,000 is paid in at formation. The FlexCo, or FlexKapG, is the flexible company form introduced in 2024, with the same capital, €1 unit shares and easier employee equity. An AG needs €70,000. The Einzelunternehmen, OG and KG need no minimum capital. Companies are entered in the Firmenbuch under an FN number.
A corporation must file its Jahresabschluss with the Firmenbuch within nine months of the balance-sheet date, which is 30 September for a 31 December year-end. The required scope depends on company size. Late filing brings automatic penalties, called Zwangsstrafen. Finn prepares the figures from your ledger and puts the date on your calendar well ahead.
Kleinunternehmer and sole traders: the €55,000 small-business exemption
From 1 January 2025 the Kleinunternehmer VAT exemption applies up to €55,000 of gross turnover a year, a true gross limit. A 10% tolerance buffer applies: if you exceed €55,000 by no more than 10%, you can invoice VAT-free to year-end, but breach the buffer and further turnover becomes taxable. Kleinunternehmer charge no VAT and reclaim no input VAT. Finn watches your turnover against the limit.
Personal Einkommensteuer for 2025 is 0% up to €13,308, then 20%, 30%, 40%, 48% and 50%, with 55% above €1,000,000. A sole trader reports business profit in this tax. Finn tracks income and expenses through the year so you can see your position before the return is due, and it tells you when a question needs your Steuerberater.
BMD alternative for Austria: switching from sevDesk or a spreadsheet
Most Austrian small businesses arrive from BMD, sevDesk or a spreadsheet. Export your transactions, Kontenplan (chart of accounts) and contacts as CSV files and upload them to Finn. Finn maps your accounts and columns to its own structure, so you do not build a mapping by hand, and it asks you about anything it cannot place with confidence.
There is no lock-in. Your data stays exportable, and you can run Finn alongside your current software until you are comfortable. If you work with a Steuerberater or Buchhalter, keep sharing the exports they need. Finn then takes over the bookkeeping, VAT tracking and deadline reminders, and you review what it prepares rather than typing it in.