Bookkeeping software Malta: bank feeds, receipts and euros
Finn keeps the books of a Maltese company in euros. Bank statements come in as CSV or PDF, or through the Mercury, Wise, Stripe and Revolut connections, and Finn categorises every line using what it knows about your business. Receipts and supplier invoices can be sent by WhatsApp, email, Telegram or Slack, and Finn reads each one, posts the supplier, date, amount and VAT, and matches it to the bank line for you to review.
Deductibility follows the test that an expense must be wholly and exclusively incurred in producing the income, and Finn keeps that in mind as it categorises. Company cars are taxable fringe benefits valued by a statutory formula, so Finn flags them for your accountant rather than treating them as ordinary costs.
30 OctThe FS5 remittance, September lands on 30 Oct. Finn has the figures ready from the ledger two weeks before, with the source beside each box.
VAT return software Malta: Article 10, 11 and 12 registrations
Malta VAT is 18% as the standard rate. Reduced rates are 12% on items such as yacht charter, 7% on licensed tourist accommodation and sporting facilities, and 5% on electricity, printed matter, and admission to museums and concerts. Food, pharmaceuticals, exports and intra-EU supplies are at 0%. Finn checks the rate for each item and prepares the VAT position for the period with its workings.
Article 10 is the standard registration, and the only one with input VAT recovery. Article 11 is for small enterprises, and Article 12 covers intra-EU acquisitions over €10,000 a year. Returns are quarterly, with return and payment due by the 15th day of the second month after the period. Late payment carries 0.6% interest a month. You file and pay.
MTCA compliant accounting: 35% tax, refunds and the 15% FITWI election
Corporate income tax is 35% on worldwide income. On distribution, shareholders claim a refund under the full imputation system: 6/7ths on trading profits, which gives about 5% effective Malta tax, 5/7ths on passive interest and royalties, 2/3rds on foreign income where double-tax relief was claimed, and 100% on participating holding profits. Finn explains the tax paid and the refund that may follow.
From year of assessment 2025 a company may elect the Final Income Tax Without Imputation (FITWI), a flat 15% final tax in place of the 35% and refunds. The election locks in for five consecutive years and has an anti-arbitrage floor, so Finn flags it as a decision for you and your practitioner and never makes it for you.
The company return is due nine months after year-end, and year-ends from January to June all fall due on 31 March. Provisional tax is paid on 30 April (20%), 31 August (30%) and 21 December (50%). Late income tax bears interest of 0.6% a month. Finn tracks the dates and prepares the figures.
Payroll and social security: FSS, FS5 and Class 1 contributions
Payroll runs through the Final Settlement System (FSS), and every employer needs a PE (Permission to Employ) number from the MTCA. Class 1 social security for 2026 is 10% from the employee and 10% from the employer, capped at €55.93 a week each for people born from 1962. Employers also pay a 0.3% Maternity Fund contribution.
The FS5 monthly remittance of tax and social security is due by the last working day of the month after payroll. The FS7 annual reconciliation and the FS3 employee statements are due by 15 February. Finn tracks these dates and estimates employer cost, and you or your payroll provider run the payroll and file through the FSS.
MBR annual return software: C-numbers, accounts and company forms
Company numbers at the Malta Business Registry (MBR) are C-numbers. A private limited company needs at least €1,164.69 of share capital with 20% paid up, and a public company needs €46,587.47 with 25% paid up. Partnerships are tax-transparent unless they elect company treatment, and a self-employed person does not register with the MBR at all. Finn recognises each of these forms and sets up your books to match.
The annual return is made up to the anniversary of registration and filed within 42 days, through the BAROS portal. Annual accounts are approved within 10 months of year-end, or seven months for a public company, and delivered to the MBR within a further 42 days. Finn tracks the dates and prepares the figures, and you or your accountant file.
Self-employed and Article 11 small enterprises in Malta
A self-employed person registers with the MTCA, not the MBR. Class 2 social security is 15% of the previous year's net income, capped at €83.89 a week for people born from 1962, and it is payable where income exceeds €910 a year. Personal income tax for basis year 2026 tops out at 35% above €60,000, and the personal return is due by 30 June.
An Article 11 small enterprise has a unified domestic threshold of €35,000 a year from 2025. It uses calendar-year VAT periods and cannot recover input VAT. Finn keeps turnover and VAT position visible in your books, so you and your accountant can decide whether Article 10 or Article 11 suits you.
QuickBooks alternative Malta: switching to Finn
If your books are in QuickBooks or Xero, you can move to AccountsOS without starting again. Export your chart of accounts, contacts, invoices and transactions as CSV files and upload them, and Finn maps the columns itself, whatever shape your export takes. You review the result, and your history is in one place from day one.
Nothing locks you in. Keep your MTCA e-services and BAROS access as they are, because filing still happens in those portals. Finn takes over the bookkeeping, the VAT workings and the deadline tracking, and you or your accountant make the submissions. If you are unsure what to bring across, start with your chart of accounts and the last twelve months of transactions.