Retainer Agreement Template for Construction Businesses (UK 2025)
Last updated: February 2025
Why Construction Businesses Need a Retainer Agreement
Construction retainer agreements provide ongoing access to architectural, engineering, surveying, or project management expertise for property owners, developers, or contractors who have continuous needs. These are common for estate managers, property developers with rolling programmes, and contractors needing regular structural engineering or quantity surveying support. The retainer must address site visit frequency, professional indemnity cover for ongoing advice, and the boundary between retainer services and formally scoped project work.
Key Clauses for Construction
- Monthly professional service allocation and site visit frequency
- Professional indemnity cover for ongoing advisory services
- Scope of retainer advice versus formal project commissions
- Priority access and response times for urgent site queries
Common Mistakes
- Not ensuring professional indemnity insurance covers ongoing retainer advisory services which may have different risk profiles to project work
- Failing to define when a query or piece of work is substantial enough to require a separate project commission outside the retainer
Template Sections
- Monthly service allocation and site visits
- PI insurance coverage for retainer services
- Retainer versus project commission boundary
FAQ
Does a construction retainer need separate PI insurance cover?
The professional should ensure their PI insurance covers ongoing advisory services provided under a retainer, which may have different risk characteristics to project-specific commissions. Notify your PI insurer of the retainer arrangement and confirm that the cover extends to ad hoc advice and informal site opinions, not just formally commissioned work with defined deliverables.
How should a construction retainer handle urgent site queries?
Define a response protocol for urgent site queries such as structural concerns or unexpected ground conditions. Include a guaranteed response time during working hours, typically within 4 hours for urgent matters, a process for emergency site visits, and clarity on whether urgent out-of-hours support is included in the retainer or charged additionally.
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Get Started FreeThis is guidance for UK businesses, not legal advice. Templates are illustrative. Consult a solicitor for complex matters.
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