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Built for Agency Owners (Marketing, Design, Dev)

Accounting for Agency Owners (Marketing, Design, Dev)

Project profitability, contractor payments, and cash flow for creative agencies.AI accounting for UK creative and digital agencies. Track project profitability, manage contractor payments, handle retainers, and understand which clients are actually profitable. Built for agency economics.

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Free for 14 days - No credit card required

Problems We Solve

Problem

No idea which projects are actually profitable

Solution

Per-project P&L shows real profitability after all costs

Problem

Managing payments to contractors and freelancers

Solution

Track contractor costs per project with easy invoicing

Problem

Retainers, projects, and ad-hoc work create billing complexity

Solution

Flexible invoicing for any billing model

Problem

Cash flow gaps between project stages

Solution

Cash flow forecasting based on project milestones

How AccountsOS Helps

Project profitability clarity

See actual profit per project after team time, contractor costs, software, and overheads. Know which clients to grow and which to fire.

Contractor cost management

Log contractor invoices against projects. See your blended team cost and pass-through margins.

Flexible billing support

Invoice retainers, milestone payments, hourly work, or fixed-fee projects. All tracking built in.

Cash flow visibility

See when milestone payments are due and how contractor payments affect your runway.

Features for Agency Owners (Marketing, Design, Dev)

Project-level P&L tracking

Contractor payment management

Retainer and milestone billing

Time tracking integration

Client profitability reports

Resource cost allocation

Agency-specific tax planning

Multi-client invoicing

“We thought our biggest client was our best. AccountsOS showed they were actually our least profitable after contractor costs. Changed how we price completely.”

Emma Blake

Founder, Pixel&Code (Digital Agency), Leeds

Common Deductible Expenses

Contractor and freelancer costs

30-50% of project revenue

Design, development, copywriting subcontractors

Design and dev tools

£200-800/month

Adobe CC, Figma, InVision, dev environments

Project management tools

£100-500/month

Monday.com, Asana, Basecamp, Harvest

Stock assets

£100-500/month

Photography, video clips, fonts, icons

Client entertainment

£200-1,000/month

Not tax-deductible but track for pricing purposes

AccountsOS automatically categorizes these expenses when you scan receipts or import bank transactions.

Frequently Asked Questions

How do I track profitability per client or project?

Create projects and tag all income and expenses to them. Include contractor invoices, team time (valued at your internal rate), software allocated to projects, and any pass-through costs. AccountsOS calculates true profit per project.

What about contractor payments and CIS?

Track contractor invoices and payments. For construction-related work, CIS deductions are handled. We help you stay compliant with subcontractor payment rules and reporting.

How do agencies handle retainers in accounting?

Retainer payments can be recognized monthly or as work is delivered, depending on your preference and accountant's guidance. AccountsOS supports either approach with proper revenue recognition.

Can I see utilization and team costs?

If you track time, we calculate utilization rates and effective hourly costs. See if your team is over or under-utilized and how that affects project margins.

What about work in progress (WIP)?

Track unbilled time as work in progress. See your WIP balance and convert to invoices when milestones are hit. Important for accurate financial reporting.

How do multi-entity agencies work?

Some agencies have separate Ltd companies for different services or partners. AccountsOS can track each entity separately with consolidated reporting if needed.

Accounting for Other Industries

Freelancers & Self-Employed Gone Ltd

Stop spending evenings on spreadsheets. Get back to billing clients.

Consultants & Advisors

Focus on delivering value to clients, not chasing receipts.

IT Contractors & Interim Professionals

Built for the inside-outside IR35 reality. Stay compliant, stay profitable.

Ready to simplify your accounting?

Join agency owners (marketing, design, dev) across the UK who trust AccountsOS with their books.

Get Started Free

Free for 14 days - No credit card - Cancel anytime