Compliance
AML evidence and signed letters, filed for you
A secure vault for your practice's own compliance evidence, AML checks, insurance, professional body certificates, MLRO records, plus a file per client for their signed letters and ID documents. Retention is tracked automatically, so nothing outlives its purpose or disappears too soon.
Only your practice's admins can open the practice vault. Staff work client books, not your firm's own compliance file.
Practice vault on AccountsOS: AML evidence, signed letters and IDs, filed and tracked automatically.
AccountsOS · AML, letters and IDs, filed automatically
How it works
How it works
Upload once
AML evidence, ID documents, insurance certificates, filed against the client or the practice itself.
Signed contracts file themselves
An engagement letter or authority letter lands in the client's file the moment it is signed.
Retention tracked automatically
AML evidence and ID documents keep for 5 years after a relationship ends, engagement letters for 6.
Expiry flagged before it lapses
Insurance and professional certificates due within 30 days show up on your desk.
- One vault for the practice's own AML evidence, insurance, professional certificates and MLRO records.
- A file per client for their signed letters, ID documents and AML checks.
- Signed engagement letters file themselves, no manual upload after signature.
- Retention periods applied automatically per document type, in line with MLR 2017.
- Staff never see the practice's own compliance vault, only admins do.
FAQ
The questions accountants ask first
How long are documents kept?
AML evidence and identity documents for 5 years after the relationship with a client ends, engagement letters for 6 years. Other document types have no automatic rule, you decide.
Can staff see this?
No. The practice vault sits on your practice's own company record, which only admins have access to, the same way a bookkeeper's client allocation never includes your firm's own books.
Does a document get deleted automatically once its retention period ends?
No. The retention date is tracked and shown to you, deletion is always your decision.
What goes in the client's file versus the practice's own vault?
Anything about that specific client, their signed letters, ID, AML evidence, sits in their file. Your practice's own insurance and certificates sit at practice level.
Put Practice vault to work
14-day free trial, then priced per live client. No minimum.
See every feature on the features page.