Bills & Accounts Payable
Know what you owe, when, to whom. Pay without a spreadsheet.
Record supplier invoices manually or via OCR. Status tracking (draft, received, paid, overdue, cancelled). Quick payment workflow. Auto-link to bank transactions. Email forwarding from supplier inboxes.
In short
AccountsOS Bills handles accounts payable: record supplier invoices manually or by forwarding to documents@accounts-os.com (OCR auto-extracts), track status (draft → received → paid → overdue), one-click quick payment, and auto-link to your bank feed when payment goes out.
Free during Early Access — no credit card required
Everything Bills & Accounts Payable can do
Capture
- Manual entry
- Forward email to documents@accounts-os.com
- OCR extracts header + line items
- Drag-and-drop PDF upload
- Duplicate detection
Lifecycle
- Status: draft → received → paid → overdue → cancelled
- Payment due dates
- Overdue alerts
- Quick payment ('I just paid this')
- Bulk payment workflow
Reconciliation
- Auto-link bills to bank transactions when payment goes out
- Partial payment support
- Aged creditors view across all suppliers
- VAT capture per bill
Capabilities at a glance
Manual + OCR bill capture
Email forwarding to documents@accounts-os.com
5 status states with timestamps
Quick payment workflow
Auto-link to bank transactions
Aged creditors view
VAT capture per bill
Multi-currency
Per-supplier history view
Search and filter by supplier, status, date
How It Works
Bill arrives
Forward the email or drop the PDF in. OCR pulls header + line items in seconds.
Bill posted as 'received'
Visible in Bills with due date and supplier.
Pay it
One-click 'mark as paid' with payment date, or schedule a bulk payment.
Auto-reconciles to bank
When the matching payment lands, the bill flips to paid and the GL updates.
By the numbers
Real-world Use Cases
Weekly AWS bill
Forward to documents@accounts-os.com — OCR reads it, posts as received, you pay it monthly.
Multiple supplier payment day
Bulk pay 6 bills on the 15th. Tag them, schedule, mark paid.
Foreign supplier invoice
USD bill from a US contractor. Captured in USD, FX-locked GBP equivalent, paid via Wise.
Why founders pick this over the spreadsheet
Never miss a payment
Aged creditors visible without a separate report
Reconciliation happens by itself
Frequently Asked Questions
How do I capture supplier invoices?
Forward the email to documents@accounts-os.com, drop a PDF in, or enter manually. OCR extracts the header (vendor, date, total, VAT) and line items.
Can I pay multiple bills at once?
Yes — bulk payment workflow lets you select bills, schedule a single payment, and mark them paid in one go.
What about partial payments?
Supported — record a partial payment, bill stays partially-paid until the balance is settled.
Do you do payment runs / BACS files?
BACS file generation is on the roadmap. Today, mark bills paid as you settle via your bank.
Multi-currency bills?
Yes — capture in any of 40+ currencies, FX-locked at bill date.
Explore more of AccountsOS
Invoicing
Issue, send, track and get paid — without lifting a finger after the first invoice.
Bank Reconciliation & Rules
Your bank feed teaches itself. The same payee never gets manually categorised twice.
Receipt & Document Capture
Snap, forward, drop, dictate — receipts reach your books from 9 different channels.
Contacts (Lightweight CRM)
Every supplier, customer, contractor — in one searchable list, linked to every transaction.
Ready to try Bills & Accounts Payable?
Get started with AI-powered accounting for your UK limited company.
Get Started FreeFree during Early Access — no credit card — cancel anytime