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Bills & payables

Know what you owe, and when it's due.

Record a supplier invoice by hand or by OCR. Finn tracks its status and matches it to the bank payment when it goes out.

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Free for 14 days, no credit card

accounts-os.com/bills
BillsLive
What do I owe suppliers right now?
F£2,140 across 4 bills, £600 overdue from Bright Studio.
FFinn flagged £600 overdue before you missed it.
Live

In short

AccountsOS Bills handles accounts payable: record supplier invoices manually or by forwarding to documents@accounts-os.com (OCR auto-extracts), track status (draft → received → paid → overdue), one-click quick payment, and auto-link to your bank feed when payment goes out.

OCR
Auto-extract
5
Status states
Auto-link
To bank

Everything it does

Capture

  • Manual entry
  • Forward email to documents@accounts-os.com
  • OCR extracts header + line items
  • Drag-and-drop PDF upload
  • Duplicate detection

Lifecycle

  • Status: draft → received → paid → overdue → cancelled
  • Payment due dates
  • Overdue alerts
  • Quick payment ('I just paid this')
  • Bulk payment workflow

Reconciliation

  • Auto-link bills to bank transactions when payment goes out
  • Partial payment support
  • Aged creditors view across all suppliers
  • VAT capture per bill

Capabilities at a glance

Manual + OCR bill capture

Email forwarding to documents@accounts-os.com

5 status states with timestamps

Quick payment workflow

Auto-link to bank transactions

Aged creditors view

VAT capture per bill

Multi-currency

Per-supplier history view

Search and filter by supplier, status, date

How It Works

1

Bill arrives

Forward the email or drop the PDF in. OCR pulls header + line items in seconds.

2

Bill posted as 'received'

Visible in Bills with due date and supplier.

3

Pay it

One-click 'mark as paid' with payment date, or schedule a bulk payment.

4

Auto-reconciles to bank

When the matching payment lands, the bill flips to paid and the GL updates.

By the numbers

Email
Forward to capture
Supplier sends → we read
Quick
Payment workflow
One-click 'I just paid this'
Aged
Creditors view
Always live

Real-world Use Cases

Weekly AWS bill

Forward to documents@accounts-os.com: OCR reads it, posts as received, you pay it monthly.

Multiple supplier payment day

Bulk pay 6 bills on the 15th. Tag them, schedule, mark paid.

Foreign supplier invoice

USD bill from a US contractor. Captured in USD, FX-locked GBP equivalent, paid via Wise.

Why founders pick this over the spreadsheet

Never miss a payment

Aged creditors visible without a separate report

Reconciliation happens by itself

Frequently Asked Questions

How do I capture supplier invoices?

Forward the email to documents@accounts-os.com, drop a PDF in, or enter manually. OCR extracts the header (vendor, date, total, VAT) and line items.

Can I pay multiple bills at once?

Yes. Bulk payment workflow lets you select bills, schedule a single payment, and mark them paid in one go.

What about partial payments?

Supported: record a partial payment, bill stays partially-paid until the balance is settled.

Do you do payment runs / BACS files?

BACS file generation is on the roadmap. Today, mark bills paid as you settle via your bank.

Multi-currency bills?

Yes. Capture in any of 40+ currencies, FX-locked at bill date.

Explore more of AccountsOS

Invoicing

Issue, send, track and get paid, without lifting a finger after the first invoice.

Bank Reconciliation

Your bank feed teaches itself. The same payee never gets manually categorised twice.

Receipt & Document Capture

Snap, forward, drop, dictate: receipts reach your books from 9 different channels.

Contacts (Lightweight CRM)

Every supplier, customer, contractor, in one searchable list, linked to every transaction.

Ready to try Bills & Accounts Payable?

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