Bills & payables
Know what you owe, and when it's due.
Record a supplier invoice by hand or by OCR. Finn tracks its status and matches it to the bank payment when it goes out.
Free for 14 days, no credit card
In short
AccountsOS Bills handles accounts payable: record supplier invoices manually or by forwarding to documents@accounts-os.com (OCR auto-extracts), track status (draft → received → paid → overdue), one-click quick payment, and auto-link to your bank feed when payment goes out.
Everything it does
Capture
- Manual entry
- Forward email to documents@accounts-os.com
- OCR extracts header + line items
- Drag-and-drop PDF upload
- Duplicate detection
Lifecycle
- Status: draft → received → paid → overdue → cancelled
- Payment due dates
- Overdue alerts
- Quick payment ('I just paid this')
- Bulk payment workflow
Reconciliation
- Auto-link bills to bank transactions when payment goes out
- Partial payment support
- Aged creditors view across all suppliers
- VAT capture per bill
Capabilities at a glance
Manual + OCR bill capture
Email forwarding to documents@accounts-os.com
5 status states with timestamps
Quick payment workflow
Auto-link to bank transactions
Aged creditors view
VAT capture per bill
Multi-currency
Per-supplier history view
Search and filter by supplier, status, date
How It Works
Bill arrives
Forward the email or drop the PDF in. OCR pulls header + line items in seconds.
Bill posted as 'received'
Visible in Bills with due date and supplier.
Pay it
One-click 'mark as paid' with payment date, or schedule a bulk payment.
Auto-reconciles to bank
When the matching payment lands, the bill flips to paid and the GL updates.
By the numbers
Real-world Use Cases
Weekly AWS bill
Forward to documents@accounts-os.com: OCR reads it, posts as received, you pay it monthly.
Multiple supplier payment day
Bulk pay 6 bills on the 15th. Tag them, schedule, mark paid.
Foreign supplier invoice
USD bill from a US contractor. Captured in USD, FX-locked GBP equivalent, paid via Wise.
Why founders pick this over the spreadsheet
Never miss a payment
Aged creditors visible without a separate report
Reconciliation happens by itself
Frequently Asked Questions
How do I capture supplier invoices?
Forward the email to documents@accounts-os.com, drop a PDF in, or enter manually. OCR extracts the header (vendor, date, total, VAT) and line items.
Can I pay multiple bills at once?
Yes. Bulk payment workflow lets you select bills, schedule a single payment, and mark them paid in one go.
What about partial payments?
Supported: record a partial payment, bill stays partially-paid until the balance is settled.
Do you do payment runs / BACS files?
BACS file generation is on the roadmap. Today, mark bills paid as you settle via your bank.
Multi-currency bills?
Yes. Capture in any of 40+ currencies, FX-locked at bill date.
Explore more of AccountsOS
Invoicing
Issue, send, track and get paid, without lifting a finger after the first invoice.
Bank Reconciliation
Your bank feed teaches itself. The same payee never gets manually categorised twice.
Receipt & Document Capture
Snap, forward, drop, dictate: receipts reach your books from 9 different channels.
Contacts (Lightweight CRM)
Every supplier, customer, contractor, in one searchable list, linked to every transaction.
Ready to try Bills & Accounts Payable?
Set up in minutes. Finn works in the background on your books, wherever you're based.
Free for 14 days, no credit card, cancel anytime