AI Receipt Scanning
Snap a photo, get instant expense data
AI-powered receipt scanning that extracts vendor, amount, date, VAT, and category automatically in under 4 seconds. No manual data entry, HMRC-compliant storage.
Free during Early Access - No credit card required
Capabilities
Gemini Vision AI reads even crumpled or faded receipts
Extracts vendor name, date, amount, VAT, and line items
Auto-categorizes expenses based on merchant type
Works with photos, PDFs, and email attachments
Multi-currency support with automatic GBP conversion
HMRC-compliant digital storage for 6+ years
Bulk upload for scanning multiple receipts at once
Receipt matching to bank transactions
How It Works
Snap or upload
Take a photo with your phone, upload a file, or forward an email receipt to documents@accounts-os.com.
AI extracts data
Gemini Vision AI reads the receipt and extracts vendor, amount, date, VAT, and more in under 4 seconds.
Auto-categorize
The AI assigns the correct expense category based on merchant type and your business patterns.
Match & reconcile
Receipts are matched to your bank transactions automatically for complete reconciliation.
Use Cases
Business travel
Snap photos of hotel receipts, train tickets, and meals. All expenses categorized and VAT extracted automatically.
Client entertainment
Capture lunch receipts immediately. AI notes the VAT implications and categorizes correctly for your accounts.
Office supplies
Photo your Staples or Amazon receipts. Line items extracted to track what you're spending on supplies.
Professional subscriptions
Forward subscription invoices by email. They're processed and added to your books automatically.
Benefits
Save 5+ hours per month on expense data entry
Never lose a tax-deductible expense again
Capture expenses on-the-go with your phone
Always audit-ready with original receipt images
Reduce human error in expense recording
Focus on your business, not bookkeeping
Frequently Asked Questions
What file formats can I upload?
We accept photos (JPG, PNG, HEIC), PDFs, and email attachments. You can also forward receipts directly to documents@accounts-os.com for automatic processing.
How accurate is the AI extraction?
Our Gemini Vision AI achieves 99% accuracy on clear receipts. Even with crumpled, faded, or partially damaged receipts, accuracy remains above 95%. You can always review and adjust extracted data.
What data does the AI extract?
We extract vendor/merchant name, date of purchase, total amount, VAT amount, payment method, currency, receipt number, and individual line items when visible.
Is this HMRC compliant?
Yes. We store original receipt images alongside extracted data for at least 6 years, meeting HMRC requirements for digital record-keeping. Your receipts are always available for any tax investigation.
Can I scan receipts in other currencies?
Absolutely. We detect the currency automatically and convert to GBP using the exchange rate on the transaction date - exactly as required for UK tax purposes.
How does receipt matching work?
When you scan a receipt, our AI compares it to your bank transactions and suggests the matching payment. Once matched, you have complete documentation for that expense.
Ready to try AI Receipt Scanning?
Get started with AI-powered accounting for your UK limited company.
Get Started FreeFree during Early Access - No credit card - Cancel anytime