The Bookkeeper Pack: Everything Your Accountant Asks For, in One File

There is a small, recurring moment in running a company that nobody warns you about. Your accountant, or your bookkeeper, or a lender, or a buyer, emails to say: "Can you send me the trial balance, a list of the transactions, and the P&L and balance sheet for the year?"

So you go and export one report. Then another. Then you realise the date ranges do not quite line up, or one is a PDF and another is a CSV, and you are back in the spreadsheet stitching it together. It is exactly the kind of low-value admin AccountsOS exists to remove.

Now you ask Finn once, and it hands you the whole thing in a single file.

What the bookkeeper pack contains

Ask Finn for a bookkeeper pack and you get one Excel workbook with five tabs:

1. Summary with a debits-equal-credits balance check, so you can see at a glance that the books balance.
2. Trial balance: every account with its code, name, type and closing balance, and a balanced total.
3. Transactions: the full line-by-line listing for the period, with date, description, category, money in, money out and VAT.
4. Profit & loss: turnover, cost of sales, gross profit, expenses, and profit before and after tax.
5. Balance sheet: fixed assets, current assets, creditors, net assets, and capital and reserves.

It opens in Excel, Numbers or Google Sheets. One file, one period, everything someone reviewing your books will ask for.

Why it always reconciles

This is the part that matters. Every figure in the pack is computed from your General Ledger, the same double-entry source of truth that produces your AccountsOS reports and your annual accounts.

That means the trial balance balances, the profit and loss matches your statutory accounts, and the transaction listing is the audit trail behind both. It is exact ledger math, not a quick sum of bank transactions that counts a director's loan or a refund as income. When your accountant cross-checks the numbers, they tie up.

How to get one

Just ask Finn, in plain English:

• "Give me a bookkeeper pack for the last financial year."
• "Export everything my accountant needs for the quarter to March."
• "I need the trial balance and transactions for 2025 to send to my bookkeeper."

Finn confirms the period, builds the workbook, and saves it to your Documents with a download link. You forward the file. Done.

Who it is for

This is not about replacing your accountant or bookkeeper. A good one is worth having. It is about making the handover effortless, so the relationship is about advice, not admin.

• Year-end handover. Your accountant prepares the statutory accounts. Give them a clean, reconciled pack to start from instead of read-only access and a scavenger hunt.
• Finance and grant applications. A lender wants the numbers behind your accounts. The pack shows the statements and the full transaction trail in one place.
• Due diligence. A buyer or investor needs to verify the books. The trial balance reconciles to the statements, and every line traces to a transaction.

Part of the bigger idea

AccountsOS keeps your books continuously, in the background. Finn reconciles your bank feed, files what you send, and closes your month. The bookkeeper pack is the export side of that: when someone needs to see the numbers, the numbers are already correct, already reconciled, and one ask away from a single file.

You stop doing the accountant's homework. You just send the pack.

The bookkeeper pack is live now, included on every AccountsOS plan (14-day free trial, then £20/month). Ask Finn for one.

Frequently asked questions

What format is the bookkeeper pack? A single .xlsx workbook with five tabs (summary, trial balance, transactions, profit and loss, balance sheet). It opens in Excel, Numbers or Google Sheets.

Will the figures match my annual accounts? Yes. Everything is computed from your posted General Ledger, the same source as your AccountsOS reports and accounts, so the pack reconciles exactly. It is not a transaction-sweep estimate.

Can I choose the period? Yes. Tell Finn any start and end date, or a phrase like "the last financial year" or "the quarter to March", and the pack covers that period.

Does it work outside the UK? Yes. The pack works for every country AccountsOS supports and respects your company's currency and chart of accounts.

Does it cost extra? No. It is included on every AccountsOS plan at £20/month after a 14-day free trial. There are no per-export fees.