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Mileage

Log the trip, HMRC's rate applied for you.

From, to, purpose, miles. Finn applies the right HMRC rate and switches automatically once you cross the 10,000-mile threshold.

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Free for 14 days, no credit card

accounts-os.com/mileage
MileageLive
Log 42 miles to the client meeting
FLogged at 45p a mile: £18.90, filed and ready to claim.
FFinn applied HMRC's rate without you looking it up.
Live

In short

AccountsOS mileage tracking applies HMRC's published Approved Mileage Allowance Payments: 45p for the first 10,000 business miles in a car, 25p above; 24p motorcycles; 20p bicycles. We track YTD per vehicle, switch rates at 10k automatically, and post the deductible amount to the GL.

45p / 25p
Car rates
10k
Threshold tracked
Auto
Rate switch

Everything it does

Per trip

  • From, to, purpose, miles
  • Vehicle type (car, motorcycle, bicycle)
  • Date
  • Auto-calculated deductible amount

Threshold handling

  • 10,000-mile annual threshold for cars/vans
  • 45p first 10k, 25p thereafter
  • YTD per-vehicle tracking
  • Auto-switch when crossed

Posting

  • Posts to mileage expense category
  • Pulled into expense reimbursement
  • Ready for self-assessment / CT600

Capabilities at a glance

HMRC AMAP rates applied automatically

45p / 25p for cars (with 10k threshold)

24p motorcycle, 20p bicycle

Per-trip from / to / purpose / miles

YTD tracking per vehicle

Auto-rate-switch at 10k miles

GL posting to mileage expense

Reimbursement workflow

How It Works

1

Log a trip

From, to, purpose, miles, vehicle type, date.

2

Rate applied

HMRC rate applied automatically based on vehicle and YTD.

3

Posted

Deductible amount posted to mileage expense and into expense reimbursement queue.

4

YTD tracked

Per-vehicle YTD shown, with switch to lower rate at 10k miles.

By the numbers

24p
Motorcycle
HMRC rate
20p
Bicycle
HMRC rate
YTD
Per vehicle
Threshold tracking

Real-world Use Cases

Sales rep

Log every client meeting. YTD tracked across the year, rate switched automatically when 10k crossed.

Director's company car

BIK rules differ: log mileage for actual business use, claimed at HMRC rate.

Cycle to clients

20p per mile on the bicycle, posted to mileage expense.

Why founders pick this over the spreadsheet

Rate handled correctly so the deduction is exactly right

Threshold switch never missed

Audit-ready per-trip evidence

Frequently Asked Questions

What rates do you use?

HMRC's published Approved Mileage Allowance Payments: 45p for the first 10,000 business miles in cars and vans, 25p thereafter, 24p motorcycles, 20p bicycles.

Do you track the 10k threshold?

Yes. Per vehicle, across the tax year. Auto-switches to the lower rate when you cross.

Can I track multiple vehicles?

Yes. Each vehicle has its own YTD.

What if I have a company car (not personal)?

BIK rules apply differently. You can still log business mileage but the claim mechanics differ: chat will explain for your situation.

Is per-trip evidence enough for HMRC?

Yes. Date, from, to, purpose, miles is the standard HMRC requirement.

Explore more of AccountsOS

Expenses & Mileage

Out-of-pocket spend captured, approved, paid back. HMRC mileage and home office calculated for you.

Home Office Allowance

The £10/week HMRC flat-rate, calculated and posted automatically.

Payroll

Run payroll, send payslips, and get an HMRC-ready RTI file every time. No payroll bureau needed.

Ask Finn (AI Chat)

Talk to your books. Ask anything. Finn does the work.

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