Mileage Tracking
HMRC mileage at the right rate, automatically.
Log business trips with from / to / purpose / miles. We apply HMRC's published rates (45p/25p for cars, 24p motorcycles, 20p bicycles), track YTD against the 10k-mile threshold, and auto-switch to the lower rate when you cross.
In short
AccountsOS mileage tracking applies HMRC's published Approved Mileage Allowance Payments — 45p for the first 10,000 business miles in a car, 25p above; 24p motorcycles; 20p bicycles. We track YTD per vehicle, switch rates at 10k automatically, and post the deductible amount to the GL.
Free during Early Access — no credit card required
Everything Mileage Tracking can do
Per trip
- From, to, purpose, miles
- Vehicle type (car, motorcycle, bicycle)
- Date
- Auto-calculated deductible amount
Threshold handling
- 10,000-mile annual threshold for cars/vans
- 45p first 10k, 25p thereafter
- YTD per-vehicle tracking
- Auto-switch when crossed
Posting
- Posts to mileage expense category
- Pulled into expense reimbursement
- Ready for self-assessment / CT600
Capabilities at a glance
HMRC AMAP rates applied automatically
45p / 25p for cars (with 10k threshold)
24p motorcycle, 20p bicycle
Per-trip from / to / purpose / miles
YTD tracking per vehicle
Auto-rate-switch at 10k miles
GL posting to mileage expense
Reimbursement workflow
How It Works
Log a trip
From, to, purpose, miles, vehicle type, date.
Rate applied
HMRC rate applied automatically based on vehicle and YTD.
Posted
Deductible amount posted to mileage expense and into expense reimbursement queue.
YTD tracked
Per-vehicle YTD shown, with switch to lower rate at 10k miles.
By the numbers
Real-world Use Cases
Sales rep
Log every client meeting. YTD tracked across the year, rate switched automatically when 10k crossed.
Director's company car
BIK rules differ — log mileage for actual business use, claimed at HMRC rate.
Cycle to clients
20p per mile on the bicycle, posted to mileage expense.
Why founders pick this over the spreadsheet
Rate handled correctly so the deduction is exactly right
Threshold switch never missed
Audit-ready per-trip evidence
Frequently Asked Questions
What rates do you use?
HMRC's published Approved Mileage Allowance Payments — 45p for the first 10,000 business miles in cars and vans, 25p thereafter, 24p motorcycles, 20p bicycles.
Do you track the 10k threshold?
Yes — per vehicle, across the tax year. Auto-switches to the lower rate when you cross.
Can I track multiple vehicles?
Yes — each vehicle has its own YTD.
What if I have a company car (not personal)?
BIK rules apply differently. You can still log business mileage but the claim mechanics differ — chat will explain for your situation.
Is per-trip evidence enough for HMRC?
Yes — date, from, to, purpose, miles is the standard HMRC requirement.
Explore more of AccountsOS
Expenses, Mileage & Home Office
Out-of-pocket spend captured, approved, paid back. HMRC mileage and home office calculated for you.
Home Office Allowance
The £10/week HMRC flat-rate, calculated and posted automatically.
Payroll & RTI
Run payroll, send payslips, file RTI. No payroll bureau needed.
AI CFO Chat
Talk to your books. Ask anything. The AI does the work.
Ready to try Mileage Tracking?
Get started with AI-powered accounting for your UK limited company.
Get Started FreeFree during Early Access — no credit card — cancel anytime