Companies House Identity Verification: What Every UK Director Needs to Know

Companies House is introducing mandatory identity verification for all UK company directors, PSCs, and those who file on behalf of companies. This is the biggest change to company registration in decades, designed to combat fraud and improve transparency in the UK business register. Here's everything you need to know about the new requirements, how to verify your identity, and the critical deadlines you cannot afford to miss.

Why Is Identity Verification Being Introduced?

The Economic Crime and Corporate Transparency Act 2023 (ECCT Act) gives Companies House new powers to verify the identity of people setting up, running, and controlling UK companies. Previously, anyone could register as a director using false details, with minimal checks on whether they were who they claimed to be.

This created problems:

• Fraudulent companies registered using stolen identities
• Money laundering through shell companies with untraceable directors
• Economic crime facilitated by anonymous company structures
• Innocent victims whose identities were used without consent

The new verification system requires everyone associated with UK companies to prove they are who they say they are, creating a more trustworthy and transparent register.

What the ECCT Act Changes

The changes affect everyone involved with UK companies, from directors and shareholders to accountants and company formation agents.

Who Needs to Verify Their Identity?

Identity verification applies to a wide range of people connected to UK companies.

Directors

All directors of UK limited companies must verify their identity. This includes:

• Directors of private limited companies (Ltd)
• Directors of public limited companies (PLC)
• Directors of limited liability partnerships (LLP)
• Shadow directors and de facto directors
• Proposed directors (before they can be appointed)

If you're currently a director, you'll need to verify your identity to continue filing with Companies House. New directors cannot be appointed unless they've completed verification.

People with Significant Control (PSCs)

PSCs who own more than 25% of shares, hold more than 25% of voting rights, or otherwise exercise significant control must verify their identity. For most small companies, the PSC and director are the same person, so one verification covers both roles.

Authorised Corporate Service Providers (ACSPs)

Accountants, solicitors, and company formation agents who file documents on behalf of clients must register as ACSPs and verify their own identity. They can then verify their clients' identities as part of their service.

From 18 March 2025, only registered ACSPs can form companies or file certain documents on behalf of others. Unregistered agents will no longer be able to submit filings.

Filing Agents and Representatives

Anyone who files documents with Companies House on behalf of a company (other than the directors themselves) needs to be connected to a registered ACSP or verify through another approved route.

Key Dates and Deadlines

Identity verification is rolling out in phases. These are the critical dates you need to know:

The ACSP Registration Deadline: 18 March 2025

If you use an accountant, solicitor, or company formation agent to file documents with Companies House, they must be registered as an ACSP by 18 March 2025. After this date, unregistered agents cannot:

• Form new companies
• File confirmation statements
• Submit changes to company details
• Act as an intermediary for filings

Action required: Check with your accountant or agent that they're registering as an ACSP. If they're not, you'll need to find an alternative provider or file documents yourself.

Existing Directors: Transition Period

If you're already a director, you don't need to verify immediately. There will be a transition period allowing existing directors to complete verification before it becomes mandatory for continued filings. Companies House hasn't confirmed the exact deadline yet, but it's expected to be during 2025 or early 2026.

Important: Don't wait for the deadline. Verify as soon as the service opens to avoid last-minute complications.

New Directors: Immediate Requirement

Once verification opens in Spring 2025, new directors must verify their identity before they can be appointed. This means:

• Company formation will require director verification first
• Adding new directors to existing companies requires verification
• Changes to director details may trigger verification requirements

Plan ahead if you're about to incorporate a company or appoint new directors.

What Is a Personal Code?

When you successfully verify your identity, Companies House issues you a personal code. This is a unique identifier that links your verified identity to your role as a director or PSC.

How Personal Codes Work

Your personal code proves you've been verified. When you're appointed as a director, file a confirmation statement, or make other filings, your personal code confirms your identity without needing to re-verify each time.

One Code, Multiple Roles

If you're a director of several companies, you only need one personal code. The same code works across all your directorships. This is different from authentication codes (which are company-specific) or WebFiling passwords (which are user-specific).

Keeping Your Personal Code Secure

Your personal code is linked to your verified identity. Keep it secure like any other credential. Don't share it with others or use it to verify someone else's identity. If someone else uses your personal code, you could become linked to companies you have no connection with.

How to Verify Your Identity

There are three ways to verify your identity with Companies House:

Option 1: GOV.UK One Login (Recommended)

The primary verification method uses GOV.UK One Login, the government's digital identity service.

What you'll need:

• A UK passport, UK driving licence, or other accepted photo ID
• A smartphone or device with a camera
• Your personal details (name, date of birth, address)

The process:

1. Go to the Companies House verification service (launching Spring 2025)
2. Sign in or create a GOV.UK One Login account
3. Upload or photograph your identity document
4. Take a photo of yourself (liveness check)
5. The system compares your photo to your ID document
6. If successful, receive your personal code

The online process takes about 10-15 minutes and provides immediate results in most cases. Some verifications may require manual review, which takes longer.

Option 2: Through an ACSP (Accountant or Solicitor)

If you already use an accountant, solicitor, or company formation agent registered as an ACSP, they can verify your identity on your behalf.

How it works:

• Your ACSP performs identity checks as part of their anti-money laundering (AML) obligations
• They confirm your identity to Companies House
• You receive your personal code without completing online verification yourself

This is often the easiest option if you already work with a professional adviser. They've likely already verified your identity for AML purposes, so it may involve no additional work on your part.

Eligibility: Only registered ACSPs can verify clients. Check that your adviser has completed ACSP registration before relying on this route.

Option 3: In-Person at the Post Office

If you cannot verify online (for example, if you don't have accepted photo ID or can't complete digital verification), you can verify in person at participating Post Office branches.

What you'll need:

• Acceptable identity documents
• Booking or reference number from the verification service
• Possibly additional documents depending on your circumstances

The process:

1. Start the verification process online
2. Select in-person verification when prompted
3. Book an appointment at a participating Post Office
4. Attend with your documents
5. Post Office staff verify your identity
6. Results sent to Companies House
7. Receive your personal code

In-person verification takes longer than online but provides an accessible alternative for those who can't use digital services.

Step-by-Step Verification Guide

Here's a detailed walkthrough of the verification process once it launches in Spring 2025.

Step 1: Gather Your Documents

Before starting, ensure you have:

• Photo ID: UK passport, UK photocard driving licence, or other accepted ID
• Access to your email: For verification codes and confirmation
• Device with camera: Smartphone or computer with webcam
• Good lighting: For taking clear photos of yourself and documents

Step 2: Access the Verification Service

Visit the Companies House verification service (exact URL to be confirmed at launch). You'll be directed to sign in or create a GOV.UK One Login account.

Step 3: Create or Sign In to GOV.UK One Login

If you've used other government services online, you may already have a GOV.UK One Login. Sign in with your existing credentials. Otherwise, create a new account using your email address.

Step 4: Enter Your Personal Details

Provide your:

• Full legal name (as it appears on your ID)
• Date of birth
• Current residential address
• Previous addresses if you've moved recently

These details must match your identity document.

Step 5: Upload Your Identity Document

Either upload a photo of your ID or use your camera to photograph it in real-time. The system needs clear images of:

• The front of your ID (photo page)
• The back of your ID (if applicable)
• Any security features the system requests

Ensure the images are in focus, well-lit, and show the entire document without glare or shadows.

Step 6: Complete the Liveness Check

To prove you're a real person (not someone using a stolen photo), you'll need to take a live photo or short video of yourself. The system compares this to the photo on your ID document.

Tips for the liveness check:

• Use a plain background
• Ensure good, even lighting on your face
• Remove glasses if asked
• Follow any on-screen instructions exactly
• Don't let anyone else appear in frame

Step 7: Wait for Verification

Most verifications complete automatically within minutes. If manual review is required (for example, if the photos aren't clear or there's a query), it may take several days.

Step 8: Receive Your Personal Code

Once verified, you'll receive your personal code. This will be:

• Displayed on screen after verification
• Sent to your email
• Available in your Companies House account

Store your personal code securely. You'll need it for future filings.

Confirmation Statements and Identity Verification

Here's the critical point many directors will miss: confirmation statements will be rejected without verified director personal codes.

How This Affects Your Annual Filings

Currently, you can file a confirmation statement simply by logging into your Companies House account and confirming your company details. After verification becomes mandatory, the system will check that all directors have verified their identity.

The Risk of Rejection

If your confirmation statement is rejected, you cannot comply with your filing obligation. This could lead to:

• Companies House sending warning letters
• Publication of strike-off notice in The Gazette
• Potential strike-off of your company
• Director disqualification proceedings

Given that confirmation statements must be filed within 14 days of your review period ending, there's no time to scramble for verification at the last minute.

What Directors Should Do Now

1. Mark your calendar: Note when verification opens (Spring 2025)
2. Verify early: Don't wait for your confirmation statement deadline
3. Check all directors: Ensure every director of your company verifies
4. Keep codes safe: Store personal codes securely for future reference
5. Update your records: Inform Companies House of any name or address changes before verifying

What Happens If You Don't Verify?

Failing to verify your identity has serious consequences:

For Directors

• Cannot be newly appointed as a director
• Cannot file confirmation statements (leading to strike-off risk)
• May be unable to file certain other documents
• Existing directorships could be challenged

For Companies

• Unable to appoint new directors
• Confirmation statements rejected
• Risk of being struck off the register
• Unable to demonstrate proper governance

For ACSPs (Accountants and Agents)

• Cannot file on behalf of clients after 18 March 2025
• Must return work to clients or refer to registered providers
• Risk of regulatory action for non-compliance

Common Questions About Identity Verification

Do I need to verify if I'm the only director and shareholder?

Yes. Every director must verify, regardless of company size or structure. Being a sole director doesn't exempt you from verification requirements.

What if my name on official documents doesn't match my current name?

You must verify using documents that match the name on your identity document. If your name has changed (marriage, deed poll, etc.), update your ID documents first, then verify. Alternatively, update your directorship records to match your current legal name.

Can I verify using a non-UK passport?

The accepted ID documents will be confirmed at launch. GOV.UK One Login typically accepts UK passports and driving licences. If you only have non-UK identity documents, the ACSP or Post Office routes may be available.

What if I don't have photo ID?

The in-person Post Office verification may accept alternative documents. Companies House will confirm what's accepted for those without standard photo ID. If you genuinely cannot verify, contact Companies House for guidance on your specific situation.

How long does verification last?

Once verified, your personal code remains valid indefinitely (unless your details change significantly). You don't need to re-verify annually.

Can someone else verify on my behalf?

Only registered ACSPs can verify clients' identities. You cannot ask a friend or family member to complete verification for you. If you cannot verify yourself, use a professional ACSP or the in-person Post Office service.

What if verification fails?

If your verification is unsuccessful, you'll receive guidance on why. Common issues include:

• Photos not matching (retake clearer images)
• Details not matching documents (correct any errors)
• Technical issues (try again or contact support)
• Fraud concerns (Companies House may investigate)

You can retry verification after resolving any issues.

Is my personal data safe?

Companies House works within government data protection standards. Your identity documents are used only for verification and are not stored longer than necessary. However, your verified name and personal code are linked to the public register.

What about overseas directors?

Directors based outside the UK may face additional verification challenges. The exact requirements for overseas directors will be confirmed at launch. Options may include ACSP verification or consulate appointments.

Do I need to verify for each company I direct?

No. One personal code covers all your directorships. Verify once, then use the same code across all companies where you're a director.

How Identity Verification Affects Company Formation

If you're planning to form a new company after Spring 2025, the process will change:

Before Verification Launch

1. Choose company name and structure
2. Prepare articles of association
3. Submit incorporation documents
4. Receive certificate of incorporation
5. Directors automatically appointed

After Verification Launch

1. Directors verify their identity first
2. Receive personal codes
3. Choose company name and structure
4. Prepare articles of association
5. Submit incorporation documents with personal codes
6. Receive certificate of incorporation
7. Directors confirmed as verified

The key change is that directors must verify before incorporation, not after. This adds a step but ensures all UK company directors are verified from day one.

Impact on Company Formation Agents

Formation agents must be registered ACSPs to continue forming companies on behalf of clients. If your preferred agent isn't registered, they won't be able to help you after 18 March 2025.

How AccountsOS Helps Track Compliance Deadlines

Keeping track of verification requirements alongside your regular compliance obligations can be overwhelming. AccountsOS automatically monitors your Companies House deadlines and helps ensure you stay compliant.

Deadline Tracking

AccountsOS displays all your upcoming deadlines in one dashboard:

• Confirmation statement due dates
• Annual accounts filing deadlines
• VAT return deadlines
• Corporation tax payment dates

When identity verification becomes a prerequisite for filing, you'll know well in advance.

Companies House Integration

AccountsOS syncs with Companies House to keep your company information current. When new requirements like identity verification are introduced, we update our guidance so you know exactly what's needed.

Automated Reminders

Receive timely reminders before deadlines:

• 4 weeks before your confirmation statement is due
• 2 weeks before deadline
• Final reminder 3 days before

This gives you time to verify your identity if you haven't already, ensuring your filings won't be rejected.

Document Your Compliance

Keep records of your verification status, personal code issuance, and filing history. If questions ever arise about your directorship, you'll have a clear audit trail.

Preparing for Identity Verification: Your Checklist

Use this checklist to prepare for the new verification requirements:

Before Spring 2025:

• Confirm your accountant/agent is registering as an ACSP
• Check your identity documents are valid and not expiring soon
• Ensure your name on Companies House matches your ID documents
• Update any outdated director details (address, name changes)
• Note your confirmation statement deadline for 2025

When Verification Opens (Spring 2025):

• Complete verification as soon as the service launches
• Store your personal code securely
• Confirm all directors of your company have verified
• Update your Companies House authentication code if needed

Ongoing:

• Use your personal code for all future filings
• Keep your verified details up to date
• Monitor Companies House for any changes to requirements
• File your confirmation statement on time with verified details

Summary

Identity verification is coming to Companies House, and every UK director needs to act. The Economic Crime and Corporate Transparency Act requires all directors, PSCs, and filing agents to prove their identity before they can be registered or continue filing.

The key points:

• Verification opens Spring 2025 via GOV.UK One Login
• ACSPs must register by 18 March 2025 to file on behalf of clients
• Every director needs a personal code
• Confirmation statements will be rejected without verified directors
• Verify early to avoid last-minute problems

Don't wait for the deadline. As soon as verification opens, complete it. The process takes about 15 minutes online, and once you have your personal code, you're covered for all your current and future directorships.

Stay ahead of compliance changes. AccountsOS tracks all your Companies House deadlines and keeps you informed of new requirements. Start your free trial today and never miss a filing deadline again.