Freelance Personal Trainer Contract Template (UK 2025)

When You Need This Contract

Personal trainer contracts must address the physical nature of the service, client health screening obligations, professional liability and insurance requirements, and venue or gym access arrangements. The contract should include a health questionnaire or PAR-Q requirement, define cancellation and rescheduling policies, and address the trainer's qualifications and insurance. Given the physical risks, limitation of liability and client acknowledgement of risk are important provisions.

Key Clauses

• Professional qualifications and current certification requirements
• Public liability and professional indemnity insurance minimums
• Client health screening and PAR-Q completion obligations
• Cancellation and rescheduling policy with charges
• Venue access arrangements and facility usage terms

What to Watch Out For

• Not requiring completion of a health screening questionnaire before commencing training
• Failing to verify and contractually require current professional insurance appropriate to the training services provided

Sample Clauses

• Sample health screening clause: 'Before commencing any training programme, the Client must complete a Physical Activity Readiness Questionnaire (PAR-Q) and disclose any medical conditions, injuries, or medications that may affect their ability to exercise safely. The Trainer reserves the right to require a GP clearance letter before proceeding with any client who discloses relevant health conditions.'
• Sample insurance clause: 'The Trainer shall maintain current public liability insurance of at least [5] million pounds and professional indemnity insurance of at least [1] million pounds. The Trainer shall provide evidence of current insurance upon request and notify the Client immediately if insurance cover lapses.'