Statement of Work Template for Office Fit-Out Projects (UK 2025)

When You Need This Contract

Office fit-out SOWs define the design specifications, construction works, and furniture installation for workspace projects. The SOW must address building regulations compliance, landlord approval requirements, access and working hours restrictions within occupied buildings, and the practical completion criteria that determine when the fit-out is finished. Health and safety under CDM Regulations is particularly important when working within occupied or partially occupied buildings.

Key Clauses

• Design specifications with furniture, finishes, and layout plans
• Building regulations and landlord licence to alter requirements
• Working hours and access restrictions for occupied buildings
• Practical completion criteria and snagging process
• CDM compliance and health and safety plan

What to Watch Out For

• Not obtaining landlord consent and licence to alter before commencing fit-out works
• Failing to define practical completion criteria, leading to disputes about whether the fit-out is finished and payment is due

Sample Clauses

• Sample practical completion clause: 'Practical Completion shall be achieved when: all works are complete in accordance with the specification, the space is safe for occupation, all services are operational and tested, snagging items have been identified and listed, and the contractor has provided all required certificates, test results, and O&M manuals. Minor snagging items shall not prevent Practical Completion provided they do not affect use or safety.'
• Sample landlord clause: 'The Client is responsible for obtaining all necessary landlord consents including a Licence to Alter before works commence. The Contractor shall not begin works until written confirmation of landlord consent is provided. Any delay caused by outstanding landlord consent shall extend the project timeline accordingly.'