Employment Contract Template for Office Managers (UK 2025)

When You Need This Contract

Office managers often have broad responsibilities spanning facilities management, financial administration, HR support, and vendor relationship management. Their employment contract should clearly define the scope of these varied duties, establish financial authority limits for purchasing and expense approval, address key holder and security responsibilities, and cover data protection obligations given their typical access to employee personal information, financial records, and business-sensitive documents.

Key Clauses

• Comprehensive role description covering all responsibility areas
• Financial authority limits for purchasing and expense approval
• Key holder and premises security responsibilities
• Data protection obligations for employee and financial information
• Vendor and supplier management authority

What to Watch Out For

• Drafting the role description too narrowly, making it difficult to assign new tasks as the business evolves
• Not specifying financial authority limits, leaving the office manager uncertain about their spending authority

Sample Clauses

• Sample financial authority clause: 'You are authorised to approve expenditure up to [amount] per transaction and [amount] per month for office supplies and facilities. Expenditure above these limits requires written approval from [named person]. You shall maintain accurate records of all expenditure.'
• Sample key holder clause: 'As a key holder, you are responsible for the security of the premises including locking and alarm procedures. You must not copy keys or share alarm codes without written authorisation. Loss of keys must be reported immediately.'