Employment Contract Template for Hospitality Businesses (UK 2025)
Last updated: February 2025
Why Hospitality Businesses Need a Employment Contract
Hospitality employment contracts must address the industry's distinctive working patterns including split shifts, weekend and bank holiday working, seasonal demand fluctuations, and the handling of tips and service charges under the Employment (Allocation of Tips) Act 2023. The sector has specific regulatory requirements around food hygiene certification, alcohol licensing knowledge, and allergen awareness training. Contracts need robust provisions covering uniform and appearance policies, staff meals, tronc arrangements for tip distribution, and the reality that high staff turnover makes clear probationary terms essential.
Key Clauses for Hospitality
- Shift patterns, split shifts, and unsocial hours provisions
- Tips, tronc, and service charge distribution policy
- Food hygiene certification and alcohol licensing requirements
- Uniform, appearance standards, and staff meal entitlements
Common Mistakes
- Not complying with the Employment (Allocation of Tips) Act 2023 requirements for fair and transparent tip distribution
- Failing to specify that current food hygiene certificates must be maintained as a condition of continued employment
Template Sections
- Shift pattern and rota arrangements clause
- Tips and service charge distribution policy schedule
- Food safety and hygiene certification requirements
FAQ
How should hospitality employment contracts handle tips and service charges?
The Employment (Allocation of Tips) Act 2023 requires employers to distribute qualifying tips, gratuities, and service charges fairly and transparently. Your contract should reference a written tipping policy, explain whether a tronc system is used with an independent troncmaster, and confirm that tips are paid in addition to the contractual wage, never instead of it.
Can I contractually require hospitality staff to work on bank holidays?
Yes, provided the contract clearly states that bank holidays are normal working days and specifies any enhanced pay rates applicable. Under UK law there is no automatic statutory right to time off on bank holidays. Include clear terms on how the 28 days statutory holiday entitlement interacts with bank holidays to avoid disputes.
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Get Started FreeThis is guidance for UK businesses, not legal advice. Templates are illustrative. Consult a solicitor for complex matters.
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