Employment Contract Template for E-commerce Businesses (UK 2025)
Last updated: February 2025
Why E-commerce Businesses Need a Employment Contract
E-commerce businesses employ a diverse workforce spanning warehouse operatives, customer service staff, tech teams, and logistics coordinators. Employment contracts need to address this variety while covering sector-specific concerns like shift patterns during peak trading periods such as Black Friday and Christmas, manual handling requirements, health and safety in fulfilment centres, and staff discount policies. The 24/7 nature of online retail demands clear provisions for unsocial hours and mandatory overtime during demand spikes.
Key Clauses for E-commerce
- Flexible shift clauses covering seasonal peak periods
- Health and safety obligations for warehouse and fulfilment roles
- Staff discount and purchase policy terms
- Data handling obligations for customer personal information
Common Mistakes
- Not including flexible shift clauses to cover mandatory overtime during seasonal peaks like Black Friday
- Using a single contract template for both warehouse operatives and office-based tech staff
Template Sections
- Seasonal working hours variation clause
- Staff purchase and discount policy
- Warehouse health and safety obligations schedule
FAQ
Can I require e-commerce staff to work overtime during peak periods?
Yes, you can include a contractual overtime clause requiring reasonable additional hours during specified peak periods like Black Friday and Christmas, provided you comply with the Working Time Regulations 1998 (48-hour weekly limit unless the employee has opted out). The contract should specify overtime rates and maximum additional hours.
Should warehouse and office staff have different employment contracts?
Yes. Warehouse roles need specific clauses covering manual handling duties, PPE requirements, shift patterns, and physical fitness requirements. Office and tech roles need different provisions around remote working, screen equipment regulations, and IP assignment. Using a single generic template for all roles creates legal risk and fails to protect the business adequately.
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Get Started FreeThis is guidance for UK businesses, not legal advice. Templates are illustrative. Consult a solicitor for complex matters.
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