How to Issue a Written Statement of Employment
Issue a written statement by providing the employee with a document on or before their first day of work that includes their name, employer name, job title, start date, pay, hours, holiday, notice period, and other statutory particulars required by the Employment Rights Act 1996.
Last updated: February 2025
Step-by-Step Guide
Prepare the principal statement
This must be given on day one and includes names, start date, pay, hours, holiday, and notice period.
- •Use a template that covers all section 1 requirements.
Prepare the wider written statement
Within two months, provide details on pensions, collective agreements, training requirements, and disciplinary procedures.
- •You can include everything in one document on day one to simplify compliance.
Include mandatory new provisions
Since April 2020, you must also state the days of work, whether they may vary, any paid leave entitlements, probationary period, and training requirements.
- •Review the updated section 1 requirements annually.
Deliver and retain a signed copy
Give the statement to the employee and keep a signed acknowledgement on file.
- •Email delivery is acceptable but keep proof of receipt.
Legal Requirements
Section 1 of the Employment Rights Act 1996 (as amended by the Employment Rights (Employment Particulars and Paid Annual Leave) (Amendment) Regulations 2018) requires employers to provide a written statement of employment particulars on or before the first day of employment. This applies to all employees and workers.
Common Mistakes
Template / Example
When to Get a Solicitor
Not usually required for standard statements, but seek advice if the employment arrangement is unusual or involves international elements.
FAQ
Is a written statement the same as an employment contract?
Not exactly. The written statement is a statutory document setting out key terms. An employment contract is broader and may include additional terms. However, many employers combine both into one document.
What happens if I do not provide a written statement?
An employment tribunal can award two to four weeks' pay as compensation if the employer fails to provide the statement, typically added to any other successful claim.
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